How to Deny a Job Offer
Being rejected from your dream job is hard and can be devastating, especially if you worked hard to get the position. However, there is also another difficult part of the process that many probably don’t pay so much attention to – denying a job offer.
The truth is, refusing or turning down a job offer isn’t easy. So, what is really the best way to decline a job offer? The way you handle the situation actually depends on your reason for refusing to accept it.
There are a few reasons why you might reject the offer. These include:
- You do not like the company. The company may not seem to be appealing to you due to its culture, the services, products or you don’t like your prospective supervisor. It is best not to express your dissatisfaction with the company staff or share criticism of the organization.
- The job does not pay enough. Perhaps, you like the organization or the job. However, you find the salary insufficient for your role or qualifications. This can be addressed at the beginning. You can try to negotiate the salary.
- You’re offered more than one job.
These are a few of some valid reasons why you might need to reject a job offer. Or maybe, you just feel it is not really the right choice for you at this time. If you need to decline an offer, it must be undertaken with diplomacy and tact. You may want to do it in a way that it doesn’t prevent you from securing other opportunities with the organization in the future.
You can notify the recruiter of your decision in several ways, including by email, telephone or letter. It might be a good idea to use a combination of two approaches. You may want to draft a letter or an email, but you may call the interviewer before sending it to let them know of your decision. This is one way to show professionalism and demonstrates that you care about the effort they put in just to select you. With a little diplomacy and thought, you can enhance your career and professional reputation that could lead you to success.
Here are a few things to remember on how to deny a job offer in a more tactful and professional manner:
- Demonstrate your Appreciation
It is not easy for a company to choose the right candidate that would meet their requirements. Therefore, they generally put forth a lot of effort before they present an offer. They always want to ensure that they hire the right people for the job.
Therefore, if you are to deny a job offer, make sure that you show your appreciation and gratitude for their interest in you and time. You do not have to be too detailed in showing your gratitude to them via email, a phone call or a letter.
- Be Prompt in your Response
When you know that you would not be accepting the job offer, make sure to relay the message immediately. Therefore, you need to be prompt and timely in your response to their offer. It is a professional and courteous thing to do and enables the company to move forward and look for other candidates suitable for the job before it is too late.
- Give a Clear and Concise Reasons for Turning Down the Job Offer
While you don’t necessarily need to give all the specific details about what puts you off about the company or their culture, it is important that you give an honest and concise reason for rejecting their offer. If the benefits or salary are the deal breakers, and all things seem to be perfect, it is important to discuss them openly but with diplomacy. Do not mention anything personal or suggest that there was not chemistry. Be professional in the way you handle the situation.
Also, do not commit the same mistake as many candidates make by stating why another job offer was superior to them. Do not say that the other position has a better salary offer than they do.
- Be Sure about your Decision to say NO
Some employers are very persistent, so you must be ready to answer some follow-up questions on your reasons for denying the offer. Do not be swayed, but be resolute, especially if you have always felt that this is not a good match for you. Therefore, before you deny the offer, make sure that you are really serious about it.
- Give Genuine Positive Feedbacks About the Company
When denying a job offer, it is a good idea to give genuine positive feedbacks and compliments about the company. You may also try to convey the good things about the job or position. You may mention some specific positives about your interviewing experience.
Obviously, you liked something about the job or the company otherwise, you would not have applied to it. When you speak positively about the company, it would show that you really had an interest to work there and that they did not waste their valuable time to interview you.
- Always keep the Door Open
You may like the company, but you find that the job was not a good fit. In this case, it is best to keep the door open for future opportunities. You can convey this message by saying something like, “I hope there may be an opportunity for us to work together in the future.” This would indicate your interest to work with the company and that you would like to keep in touch.
Also, if you think that the company might be a perfect fit for you at some point in your career and it feels appropriate, you may share the sentiment to them and demonstrate your interest to work with them for future opportunities.
During the process of your job search, you probably didn’t think about denying a particular job offer. However, knowing what to do and say when this time comes can help you show your professionalism and elevate your career.